President/Co-President Volunteer Opportunities

PTSA Co-Presidents divide and conquer the below. The second year term Co-President

has been mentored by the outgoing President, and mentors the PTSA first year Co-
President so they are prepared to take the baton for their second year term.

The Co-Presidents Shall:

• Serve for a term of office specified in the local unit bylaws.
• Know and follow the bylaws of the association.
• Cooperate with the other members of the Executive Committee and Board of Directors.
• Appoint, in conjunction with Executive Committee, chairpersons and members of Standing Committees.
• Develop and/or update a procedure book.
• Consult with the school Principal on all matters relating to the school.
• Invite teachers to participate as active members and chairpersons.
• Preside at all meetings of the general membership, Board of Directors and Executive Committee.
• Expedite meetings by preparing an agenda, opening and closing meetings on time and by working with the board before the meeting to learn who has reports or additions to the agenda.
• Attend or send a representative to Council and District meetings, workshops, PTA conventions, Leadership Conferences and other related meetings.
• Ensure that all required reports and forms are completed and returned to the state office by the designated deadline dates.
• Instruct secretary to copy and distribute bylaws to all members of the board of directors.
• Serve as an ex-officio member of all committees except the nominating and audit committees.
• Complete and approve a State Board Member Field Service Request Form, if one is requested to attend a local unit activity or program.

As Administrative Officer, the Co-Presidents:

• Studies information and materials received from Georgia and National PTAs and distributes materials promptly to officers and committee chairpersons.
• Studies bylaws and materials passed on from predecessor.
• Holds meetings of the Executive Committee and Board of Directors to discuss the plans and business of the association.
• Consults with officers and committee chairpersons before each meeting to see that all details of the meeting are planned and ready.

Duties of Officers:

• Calls upon each chairperson to prepare a plan of work. These plans should be approved by the Executive Committee before the first regular association meeting.
• Signs all contracts on behalf of the association.
• Delegates certain administrative duties to the Vice President(s).
• Attends training offered by Council, District and State PTA.
• Attends all meetings called by the Council or sends a duly appointed alternate.
• Keeps a procedure book for his or her successor.

PTSA CO-PRESIDENTS

As Presiding Officers, the Co-Presidents Shall:

• Calls the meeting to order at the designated time and if a quorum is present, proceeds with the business.
• Maintains a fair and impartial position at all times and encourages members to participate.
• Takes no part in any discussion while presiding, refrains from expressing a personal opinion on questions before the membership and avoids personal bias when giving information to the association.
• Carries out the will of the association.
• Stands to preside and follows the agenda or accepted order of business.
• Refers to self impersonally as “the chairperson” or “the chair.”
• Decides all parliamentary questions. The President’s decisions are subject to an appeal by any two members; a majority or tie vote sustains the decision of the chairperson. The presiding officer may seek the opinion of the parliamentarian on any question of procedure, but it is the chairperson who rules.
• States each motion clearly after it has been seconded before allowing discussion.
• Declares the result of every vote taken.
• Calls upon the Vice President to preside and vacates the chair when wishing to speak to a motion or for other reasons. The President then has all of the privileges of a member addressing the temporarily presiding officer in the same manner as any other member. The President returns to chair to preside only after the vote has been announced.
• May vote when voting is by ballot; in other cases, may cast a vote to create or break a tie if the result is in the best interest of the association;
• Recognizes a member who has not previously spoken to the question in preference to one who already has spoken.
• Rules out of order a motion to close nominations if it seems that the motion is made to defeat democratic procedures.
• Always expresses appreciation for work well done and for program participation.

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